What Is Invoice & Dispatch Management?

nvoice & Dispatch Management enables a commercial business to manage all essential processes—including received and issued quotations, orders, purchase and sales invoices related to these orders, dispatch notes, and customer contracts—from a single screen. This allows businesses to carry out their pre-accounting processes quickly and efficiently.

What Is an E-Invoice?

An E-Invoice refers to invoices prepared and issued electronically in accordance with tax legislation. These are electronic documents used to create, send, and store traditional paper invoices in digital form. They have the same legal characteristics as invoices prepared on paper. With E-Invoice, paper usage is eliminated, operational efficiency increases, and businesses save both time and costs.

What Is an E-Archive Invoice?

An E-Archive Invoice, which is a type of electronic invoice, is an invoice issued, stored, and presented electronically to individuals and legal entities that are not registered E-Invoice taxpayers, in accordance with the standards established by the Revenue Administration. It has the same legal status as a paper invoice. E-Archive invoices are archived for a minimum of 10 years.

What Is the Difference Between E-Archive and E-Invoice?

Although E-Invoices and E-Archive Invoices look similar visually, there is a difference between them. You can send an E-Invoice to customers who are registered E-Invoice users, whereas an E-Archive Invoice can be sent to customers who are not E-Invoice users. For example, you can issue an E-Archive Invoice to a legal entity that has not switched to E-Invoice. Small and medium-sized businesses can use E-Invoices and E-Archive Invoices together to send invoices electronically to everyone, including end consumers.

What Is an E-Dispatch Note?

An E-Dispatch Note is a digital document issued electronically that has the same characteristics as a paper dispatch note. Electronic dispatch notes, which are prepared in accordance with the obligations defined under the Tax Procedure Law and replace traditional paper dispatch notes, enable electronic dispatch notes and responses to be securely transmitted between the parties.

There are two types of dispatch notes in paper form: a dispatch note and a transport note. An E-Dispatch Note is generally issued as a dispatch note and delivered to the person receiving the goods. However, the transport note containing vehicle, driver, and route information must continue to be kept in the vehicle in paper form.

E-Dispatch Notes help businesses record, track, and manage their commercial transactions. They also allow documents to be shared and archived quickly and easily. By replacing paper dispatch notes, they can make business processes more efficient and provide an environmentally friendly alternative.

E-Dispatch Notes can also be integrated with E-Invoice and E-Archive Invoice documents. In this way, all documents generated during commercial transactions can be managed and stored digitally. This can make document management and tax compliance easier for businesses.

What Are the Features of an E-Dispatch Note?

• An E-Dispatch Note has the same characteristics as a paper dispatch note.
• An E-Dispatch Note can be stored digitally for 10 years.
• You can access your E-Dispatch Notes retrospectively whenever necessary.
• Moving E-Dispatch Notes to a digital environment ensures the security of records.
• With E-Dispatch Notes, information reaches the recipient instantly, enabling faster reconciliation during acceptance, rejection, and return processes.
• With E-Dispatch Notes transmitted electronically, risks such as dispatch notes being lost during transportation are eliminated.
• E-Dispatch Notes eliminate the use of paper and provide an environmentally friendly solution.